Douglas County School System

Chris Small, Ed.D
Executive Director of District Operations
770-651-2062

Kelsey Harville
Executive Secretary
770-651-2213

The Facilities Department incorporates the responsibilities of the Maintenance & Construction Departments in:

• New Construction
• Renovations and Additions
• Inspections
• Warehouse

Our Mission

The mission of the Douglas County School System Facilities Department is to maintain our facilities in such a manner that its appearance is the pride of our community, comfort to our users and supports the academic success of all students.

This mission is achieved by utilizing in-house and outside personnel for construction projects, emergency repairs, routine maintenance, and preventative maintenance programs; thus improving facilities to create cost-savings for the school system and taxpayers.

Maintenance

The Maintenance Department consists of an Executive Director of Maintenance and Operations, a Director of Maintenance and Operations, an Operations Secretary, and a 43 member maintenance staff with various certified trades and specialties.  This department efficiently provides the upkeep of buildings and equipment while ensuring a safe environment for students and teachers.

Certified Trades
Electricians, Electronics Technicians, HVAC Technicians, and Plumbers

Specialized Trades
Athletics and Grounds, Painters and Locksmiths

Director of Operations (Athletics, Discipline, Maintenance)
Eric Collins
770.651.2330

Facilities & Maintenance Director
Randy Massey
770.651.2234

Construction

The Construction Department consist of a Capital Improvements Coordinator.  This department organizes and manages projects through the planning, bidding, construction, and post construction stages.  Also, the department provides advice and guidance to architects and engineers regarding design and development of plans, specifications, economical structural design, mechanical systems, and site improvements.

Capital Improvements Coordinator

Kirk Nicholson
770.651.2215

ESPLOST
Education Special Purpose Local Option Sales Tax

Approved by voters in a special referendum, ESPLOST is a one-cent countywide sales tax on consumer goods purchased by individuals who live, work, visit, and shop in Douglas County.  The proceeds from ESPLOST pay for school-related capital improvements such as the construction of new buildings, additions, renovations, and modifications of existing buildings, technology upgrades, furnishings for K-12 educational facilities and bus purchases.

As Douglas County continues to grow, so does the need for more schools.  Before ESPLOST, bond referendums were used to fund the construction of new schools.  These bonds had to be paid back with interest over many years by the school system thus creating long-term debt.  The adverse reaction to a school system's burden of long-term debt usually leads to an increase in property tax.  ESPLOST benefits our community, because the tax is collected from not only residents of Douglas County, but by any and all individuals who shop here, thus enabling our school system to build the much-needed schools without increasing its debt. 

Warehouse

The Warehouse staff is responsible for stocking all supplies and copy paper for the School System.  These goods are delivered to the schools daily.  The Warehouse staff also runs the daily mail route.   

Surplus Property is also handled through the Operations/Facilities Department.   Property is considered surplus when it becomes broken, obsolete, or just not needed by the School System any longer.  All property is offered to other schools in the system first before it is listed as surplus.  Many times, when one school deems an item to be surplus, it can be offered to another school to fill their needs.   Once it is determined that items are not needed elsewhere in the system, or are beyond repair, the items are presented to the Board for approval to be sold.  After approval, the items are sold.

In May 2010, the Douglas County School System started using an internet auction site to sell items that are approved as surplus.  Anyone interested in purchasing surplus may go to http://www.publicsurplus.com/ to view all items that are available.  As other internet auction sites are added, they will be listed here.

New Procedures in Place to Rent School System Facilities

Effective March 1, 2018, new online procedures are in place for groups and organizations that would like to rent a facility from the Douglas County School System. Reservation requests can be submitted easily, and renters will have access to photos and descriptions of the facilities with the new online platform. Renters can also see real-time availability of facilities, obtain estimated quotes, and pay online.

Those interested in renting a facility may view and request all district facilities at:

https://www.facilitron.com/dcss30134

The board policies regarding rental agreements for the Douglas County School System will still apply, and the district's administrative staff will make final decisions on all facility use requests.

Facilitron will assist with the set-up of organization and user accounts along with verification of non-profit status (if applicable). Facilitron will also collect payment and proof of insurance (certificate of insurance) on Douglas County School System's behalf. Payments can be submitted conveniently on Facilitron using the following options: major credit cards, checks, ACH/eCheck, and PayPal. Proof of insurance (certificate of insurance) can also be conveniently uploaded into the system, and/or it can be obtained directly through Facilitron.

As of March 1, 2018, the only way to request use of a district facility is by creating a Facilitron account and submitting a request online. For assistance, please contact Facilitron directly at: [email protected] or call 800-272-2962 ext. 0.

Athletics Department

770.651.2330

Safety Department (moved under Safety/Security Department)

770.651.2090

Student Support and Discipline Department

770.651.2330

Transportation Department

770.651.2400